Title: Accounts Payable Vendor Master
# of openings: 1
Company: Allspring
Location: Charlotte, NC 28203
Hours: 8am-5pm EST
Duration: 6-month contact extending or contract to hire
PR: $25-$27hr
Required Skills & Experience:
- 3-5+ years of experience in:
- Vendor Master Management and Supplier Onboarding
- Accounts Payable
- Experience maintaining supplier master data within an ERP system.
- Working knowledge of W-9 and W-8 tax documentation.
- Experience supporting or participating in 1099 reporting processes.
- Knowledge of domestic and international banking requirements.
- Strong Microsoft Excel skills and data analysis capabilities.
- Excellent organizational and problem-solving skills.
- Ability to manage multiple priorities while maintaining a high level of accuracy.
Day to Day / Responsibilities:
- Vendor Master Management
- Manage the end-to-end supplier onboarding process, including new supplier setups, changes, and deactivations.
- Validate supplier information including legal business names, tax identification numbers, foreign tax identification numbers (FTINs), banking information, remit-to addresses, etc.
- Ensure supplier data is complete, accurate, and compliant with company policies and internal controls.
- Perform periodic vendor master audits to identify duplicate, inactive, or inaccurate supplier records.
- Maintain supporting documentation and approval records in accordance with audit and retention requirements.
- Perform third-party risk assessments and supplier due diligence reviews and escalate identified risks to appropriate Compliance or Risk teams.
- Tax Compliance & Reporting
- Collect, review, and maintain tax documentation including:
- W-9 forms, W-8BEN, W-8BEN-E and other applicable forms
- Validate tax classifications and reporting requirements.
- Ensure supplier setup data supports accurate withholding and information reporting requirements.
- Global Banking & Payment Information Management
- Review and validate domestic and international banking information.
- Understand banking requirements for multiple countries and payment formats.
- Verify and maintain IBANs, SWIFT/BIC codes, routing numbers, sort codes and country-specific banking formats
- Support payment-related investigations and supplier inquiries.
- Process Improvement & Project Support
- Identify opportunities to improve supplier onboarding, compliance reviews, and vendor maintenance processes.
- Develop and document standardized procedures and process controls.
- Participate in system implementations, upgrades, and process transformation initiatives.
- Lead or support projects related to vendor master governance, compliance, automation, and operational efficiency.
- Create reporting and metrics to monitor vendor master quality and processing effectiveness.
- Cross-Functional Accounts Payable Support
- Provide backup support for Accounts Payable operations as business needs require.
- Assist with invoice processing, supplier inquiries, payment processing, month-end activities, etc.
- Backup support with Concur expense reporting administration and employee inquiries.
Nice-to-Have / Preferred Skills
- Experience within the financial services industry.
- Experience with Oracle Fusion or other major ERP platforms.
- Familiarity with SOX controls and audit requirements.
- Experience participating in process improvement and automation initiatives.
