Job Specification: Operations Associate

About the Firm

Entity: Confidential Hedge Fund Manager
Strategy: Equity Long/Short (L/S)
AUM: $1B+

Position Overview

The Operations Associate will work directly alongside the Chief Financial Officer (CFO) and Chief Risk Officer (CRO) to support the firm’s end-to-end daily investment operations. Operating within a lean, agile team structure, this role offers extensive front-to-back exposure to operational, accounting, and compliance workflows.

The ideal candidate is proactive, detail-oriented, and eager to take ownership across multiple functional areas within a high-performing asset manager.

Key Responsibilities

Core Trade Support & Operations

Manage daily trade settlement, trade support, and lifecycle events across all asset classes.
Perform daily cash, position, and collateral reconciliations between internal OMS systems, prime brokers, and counterparties.
Review daily trade blotters within the OMS (Eze Eclipse) to verify proper booking, routing, and allocations.
Execute daily P&L reconciliations and produce end-of-day (EOD) performance and risk reporting.
Maintain internal accounting systems, ensuring accurate entry of trades, corporate actions, and transactions.

Reporting, Controls & Infrastructure

Compile documentation and analytics for quarterly Best Execution committee meetings.
Track, analyze, and report on commissions and soft dollar arrangements while identifying areas to streamline workflows.
Partner with leadership to design and implement enhanced operational controls, automated data aggregation tools, and workflow efficiencies.
Spearhead ad hoc operational initiatives, including system implementations, platform integrations, and operational due diligence (ODD) reviews.

Investor Relations & Fund Administration Support

Coordinate with the third-party fund administrator and investor services teams on reporting, subscriptions, and redemptions.
Assist in updating monthly/quarterly investor marketing collateral, performance factsheets, and DDQs.
Support timely responses to institutional investor inquiries and custom reporting requests.

Qualifications & Candidate Profile

Experience: 2–5 years of relevant middle-office, trade support, or fund accounting experience within a hedge fund, asset manager, prime broker, or fund administrator.
Education: Bachelor’s degree in Finance, Accounting, Economics, or a related quantitative field.
Systems & Tools: Hands-on experience with hedge fund OMS/EMS platforms (experience with Eze Eclipse or similar platforms like Enfusion, Geneva, or Bloomberg AIM is strongly preferred); advanced Microsoft Excel skills.
Core Competencies:
Exceptional attention to detail with robust analytical and problem-solving abilities.
Strong multi-tasking skills with the ability to manage overlapping priorities in a fast-paced environment.
Uncompromising integrity, sound judgment, and excellent written/verbal communication skills.

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